Designing Digital Workspaces

We carefully design our physical workplaces — but what about the digital spaces where much of our work actually happens?

Your digital workspace is more than the tools you use. It is how your team communicates in Teams or Slack, where files are stored, how folders are structured, which tools are used for different tasks, how they connect, and the shared rules that help everyone know where to find information and how to work together.

For cultural and creative organisations, this is especially important. Small teams, changing projects, and temporary staff can make knowledge disappear easily and onboarding unnecessarily difficult.

In this workshop, you will step back, explore how your organisation works today, and start designing a clearer, more sustainable and future-ready digital workspace — one that makes collaboration easier today and can evolve with new tools, data and AI.

Who is it for This course is for professionals in Skåne working across the cultural and creative industries, as well as people applying creative skills in other sectors.

It is suitable for anyone who works as part of a team where you communicate, collaborate and share information and resources digitally. The course can help you improve existing workflows, create clearer ways of working, and address challenges related to internal communication and digital collaboration.

Whenever possible, we recommend that two members of the same team participate together, with a maximum of three participants per team. This makes it easier to turn the course insights into practical changes in your team’s routines, tools, and digital workspace afterwards.

Please note: You must have a Swedish organisation number (organisationsnummer) to participate in the course.

What you will learn Understand what a digital workspace is and what makes it work well Map how your organisation currently communicates, collaborates, shares knowledge and manages work Identify challenges, needs and opportunities for improvement Learn practical methods for involving colleagues and designing around real needs Get inspired by digital tools and solutions from across the EU that could be useful in your organisation Develop principles and working agreements for a more structured digital workplace Rethink how communication, documentation, collaboration and project work can work together Create a realistic roadmap for improving your organisation's digital ways of working Sessions Session 1: What should we change? The first session focuses on inspiration and discovery. Participants will learn the fundamentals of what a digital workspace is, explore examples and good practices, and map how their organisation currently communicates, collaborates, documents information and manages work. The aim is not to redesign anything yet, but to build a shared understanding of the current situation and identify opportunities for improvement. Homework between sessions Between the two sessions, participants will take a small…